Parent Participation Policy

Want to help your children sparkle in the spotlight like the stars that they are? Then join the lighting team! We need a crew of parents to light up the stage. This will involve hanging, wiring, and focusing 150 lighting fixtures as well as operating the light board and spotlights during the shows. If you are fond of crescent wrenches, zip ties, wire cutters and scaffolding, then this is the team for you. No experience necessary, we will train you.

• Light and Set Load-In: We will need at least 6-8 people. The tasks include: installation of lights, cables and scaffolding work, rewiring and focusing of roughly 150 lighting fixtures, lens cleaning, gel cutting, pushing scaffold, dimmer hookup, backdrop installation.

• Blackout/Focusing: We will need at least 4 volunteers to complete focusing and be ready for cue to cue.

• Spotlights: We need 6-7 parents to run the spot lights during tech rehearsals and performances as well as assist with scheduling volunteers.

• Light Board Operators: Assist with light board operations, programming the board during cue to cue and run the board during rehearsals and shows.

Love a good adrenaline rush? Think dressing in all black and wearing a headset is cool? Then join our team of parent stagehands. We need people to work backstage moving sets, changing backdrops, and running travelers. Using run sheets as a guide, we change sets for every scene, keep the crowded backstage areas organized for quick transitions and safety of cast members, and have tons of fun. Previous backstage experience is not necessary; all you need is black clothing, a small flashlight, and the ability to quickly find little strips of glowing spike tape in a total blackout. The heavy stuff is on wheels, but some lifting may be required. Approximate work shifts for the set moving crew include Cue to Cue, Tech Week Rehearsals, Performances, Field Trip Rehearsals and Shows, Strike and Load Out. 

This team is responsible for moving set pieces on and off the stage during scene changes. It requires physical strength and the ability to work quickly and quietly during performances.

We are looking for 8 to 10 people who will help back-stage during the show and the field trip performances with Props. Major duties include: pre-setting all props and needed equipment before each show; working most (not all) but most shows – we do want you to be able to watch as well; assisting other staff with sets or quick changes when needed; fixing any props that break.

You are not required to be there every show, rehearsal, or field trip. Once we get casts and rehearsal times set, we work out a schedule, but you must work at least two rehearsals – one of them being a dress rehearsal. Be willing to work stage right or left and help make sure all the children get their assigned props as needed. Black clothing and a flash light is required. We want to build a great team to work the shows to ensure a smooth performance! Have fun, fun, fun!

The props team manages all the items that actors use on stage. This includes gathering, organizing, and sometimes creating props, as well as ensuring they are in the right place at the right time during rehearsals and performances.

We are looking for 9 or 10 people to work with microphones at all of the stage rehearsals and shows. This includes 3 or 4 people operating the sound board and following the script with microphone cues. We also need 5 or 6 Moms backstage to place microphones on the performers, monitor the batteries and properly clean and pack up the microphones after every use. Some experience is preferred for operating the sound board, however training can be provided if it’s something you would like to do for future shows as well.

If you have an ear for music and sound effects, this team is for you. Responsibilities include setting up microphones, managing sound levels during performances, and ensuring all audio elements run smoothly. Training will be provided.

This team assists during rehearsals and backstage during performances. Duties include monitoring cast members at rehearsals, helping with costume changes, managing backstage traffic, and ensuring actors are in place for their entrances.

Help spread the word about our productions. This team handles marketing efforts, including social media, flyers, press releases, and other promotional activities. Show Program Sales. Sell ads for the program – Full, half and quarter pages available. Pricing sheet available. Trade is possible with tangible goods. Deadlines to be set and met. Must sell quota of ads/$ to fulfill job requirements (to be decided on each show). Solicit for show sponsorships/grants/donations/raffle prizes. Arrange trade advertising with other local groups.

Create press release information and send to local media to include TV, radio, newspapers, magazines, school publications, senior facilities, businesses, etc. Arrange for appearances for cast members and artistic staff (TV and radio shows). Arrange photography of cast member for show promotions (to work with BOD and artistic staff on details). Create fliers and specials for ticketing and individual cast member promotions. Target senior groups, school groups/students, music classes. Distribute fliers and posters to cast members, local businesses, etc. Post show information to key calendars, e.g, Parenting, Sacbee, KCRA, etc. Coordinate Field Trip Show flier distribution.

Work with the artistic team to design and create the visual elements of the production, including sets and backdrops. Artistic skills are beneficial but not required. We are looking for six to eight people who will help with Set Dressing and Making Props. Set Dressing will be completed at the warehouse and on stage at the theatre. Props will be completed at the warehouse, at the theatre, and at home. Duties will include but not be limited to: Painting, decorating, designing, hot gluing, bedazzling, sewing, building, and having lots of fun! You will also help the construction team load into the theatre. It’s wonderful to watch the whole process come together.

Dates will be Sundays, and some Saturdays, leading up to the start of the show. We work the weekends until everything is completed. If we get everything completed sooner than the start of tech week (which would be ideal) then we are done!

If you enjoy building and working with tools, this team constructs the physical sets for the production. Experience is helpful but not necessary; we will provide guidance. We are looking for 6 people to come work on Sundays between 9 AM and 1 PM, starting the first Sunday after orientation. You will help with planning and building sets for the show. You will also be responsible for transporting the sets to the theater and returning them after the closing show. Some construction experience is helpful, however not necessary. We also need flatbed trailers to transport the sets.

Assist in creating, sourcing, and fitting costumes for the cast. Sewing skills are a plus, but there are also roles for organizing and managing costume pieces. We are looking for a team of at least 10 people (maybe more) to costume our amazing cast. We match your skill level to the multiple jobs we have in costuming and you may work under one of four team leads. Overall skills include sewing, gluing, online shopping, thrift modifications, documenting, (excel, word), emailing and organizing. Our motto is “we work until we get it done.” Jobs include: Measure cast members for costumes and document measurements. Shop and or order costumes online/local retail. Email parents as needed. Conduct demonstrations/meetings/Create costume examples to teach other parents. Sew/create multiple or single costumes (various levels needed, beginner, medium, advanced). Glue/Craft projects (hats, shoes, other). Organize dressing rooms & work with lead parents on costume changes for show run. Fit and label costumes for cast members. Alter costumes as needed. Wash and organize costumes either at the warehouse or at theater. Check out cast members on costumes. Load in and Load out of theater costumes.